Business Support Officer/Personal Assistant for Head of Data Systems and Head of Data Execution

Job ID: 24151 

Would you like to be part of a very exciting business? We are now looking for the Personal Assistant for Head of Data Systems and Head of Data Execution who will provide effective secretarial services and administrative support to the head of the unit.

At Nordea, we know our customers’ needs are changing – and we’re deeply committed to meeting them with the financial solutions of tomorrow. We’re creating an agile environment where we’re harnessing the power of technology – one where you can make an impact. So bring your skills, ideas and unique background. With us, you’ll find plenty of opportunities to grow and make your mark on something bigger.

Though we’re a Nordic bank, we’re also one of the largest IT employers in Tricity and Warsaw. Working with international teams in an inspiring working environment, you’ll have lots of opportunities to expand your skills and advance your career. 

About this opportunity

What you’ll be doing:

• Work in close cooperation with Head of Data Systems and Head of  Data Execution, respective Leadership Teams and management partners
• Proactive calendar management, meeting and travel booking  
• Prepare and coordinate events
• Handle Buy&Pay invoices and approvals  
• Handle people&process related approvals (e.g. CPRO, ITSSP)
• Follow-up on spending and projecting full-year costs on consulting spend
• Contact point for training related stuff (collecting needs in the team, follow-up on budget usage, spreading messages about learning opportunities)
• Travel reporting
• Handling travel requests
• Organizing management meetings and townhalls (invites, agenda, meeting minutes)
• Mandatory training follow-up
• Maintain email lists, e.g. country based ones
• Handle mailbox
• Arrange meeting rooms where needed
• Arrange team events and team bonding activities
• And much more…

You’ll join a team of higly skilled and motivated team, working in the environment focused on doing the right things, speaking openly, collaborating and growing together with others. The role is based in Finland or Poland.

Who you are

Collaboration. Ownership. Passion. Courage. These are the values that guide us in being at our best – and that we imagine you share with us.  

To succeed in this role, we believe that you:

• Are passionate about working with people
• Have excellent time management and organizational skills
• Have excellent verbal and written communication skills
• Have ability to multitask and prioritize daily workload
• Have knowledge how to speak with stakeholders, you can stand your ground in a professional way
• Know how to manage challenging situations
• Are able to continuously learn and adapt to a changing environment

Your experience and background:  

• Strong people and communication skills are required
• Proficient English skills are required
• Experience in working in the international environment is required

If this sounds like you, get in touch!

Next steps

Submit your application no later than 22/05/2024.

At Nordea, we know that an inclusive workplace is a sustainable workplace. We deeply believe that our diverse backgrounds, experiences, characteristics and traits make us better at serving customers and communities. So please come as you are.

Only for candidates in Poland:

Please include permit for processing personal data in CV as following:

In accordance with art. 6 (1) a and b. Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) hereinafter ‘GDPR’. I agree to have: my personal data, education and employment history proceeded for the purposes of current and future recruitment processes in Nordea Bank Abp.

The administrator of your personal data is: Nordea Bank Abp operating in Poland through its Branch, address: Aleja Edwarda Rydza Śmiglego 20, 93-281 Łodź. Your personal data will be processed for the recruitment processes in Nordea Bank Abp. You have a right to access your personal data, right to rectify and right to delete. Disclosing the personal data in the scope specified by the provisions of Polish Labour Code from 26 June 1974 and executive acts are mandatory. Providing personal data is necessary to conduct the recruitment processes. The request for the deletion of your personal data means resignation from further participation in recruitment processes and causes the immediate removal of your application. Detailed information concerning processing of your personal data can be found at:  

https://www.nordea.com/en/doc/nordea-privacy-policy-for-applicants.pdf

We reserve the right to reply only to selected applications.