IWD Sales Admin Support, Lisbon

Paço de Arcos, Lisbon, PT, 2770-131

Job ID: 14341 

We are looking for a permanent professional to support the Senior Management of our Institutional and Wholesale Distribution (IWD) organisation, with administrative and office activities.  This is an opportunity for you to learn and grow in a very dynamic, multicultural and entrepreneurial environment. The position will be based in Lisbon, Portugal. 

At Nordea, we see that the world is changing fast – and we want to be one step ahead of the curve. That’s why we’re deeply committed to providing the financial solutions of tomorrow to our customers. We’re creating an agile environment where we experiment and grow together – and we need your ideas and unique background. With us, you’ll be in good company with a chance to make your mark on something bigger.

Nordea Asset Management (NAM) is the centre of investment management in the Nordea Group and in the Asset & Wealth Management division. NAM is the largest asset manager in the Nordics with the vision of being a leading European Asset Manager. We want to do this by delivering returns with responsibility. We meet customer demands and guide our customers in the right direction in asset selection while ensuring prudent ESG practices. NAM has around 900 employees and more than 475 Nordic and international institutional clients.

About this opportunity

Welcome to IWD, the Institutional and Wholesales Distribution division of Nordea Asset Management. As an Administrative Assistant to the division’s senior management, you’ll play an important role in contributing to an efficient operation ensuring tasks are completed accurately and delivered with high quality and in a timely manner.


While the role is based in Portugal and is primarily focussing on supporting IWD’s senior management team across Luxembourg and Portugal, you will have ample opportunities to be exposed to IWD’s international operations, being in constant contact with IWD’s management and sales teams across Europe and the world.


What you’ll be doing:


Administrative support of IWD Senior Management:

  • Coordinate management of reception desk and related services.
  • Coordinating meeting planner of Head of IWD: one-to-ones, management meetings, travel, etc.
  • Expenses & Credit card statements including cash expenses.
  • Travel & accommodation arrangements.
  • Regular communication with suppliers, establishing good business relationships.
  • Support specific logistics around client / partnership meetings/calls.
  • Coordinate the collection of sales/staff feedback around specific initiatives.
  • Perform a wide variety of administrative support tasks for local office, such as: facility management, goods and suppliers management, hotel bookings.


Cross-departmental support tasks within IWD’s division, examples including:

  • Maintaining and updating IWD organizational charts and distribution lists.
  • Coordinating and ensuring maintenance of internal procedures / processes.


Planning and organisation of various IWD internal events:

  • Assisting with the organisation of sales meetings, management offsites, management calls, team buildings, etc.


Other ad-hoc support assignments / projects as deemed relevant by IWD’s Senior Management.

Who you are

Collaboration. Ownership. Passion. Courage. These are the values that guide us in being at our best – and that we imagine you share with us.  

To succeed in this role, we believe that you:

•    Solid ability to work in a structured and independent way and attention to detail.

•    Skilled in usage of MS Office applications.
•    The candidate should be team oriented, open-minded and flexible.
•    Strong interpersonal skill and ability to deal with senior stakeholders.Fluency in English is necessary.


(This position needs to work on the Office full-time).


If this sounds like you, get in touch!


Next steps

Submit your application no later than 31/12/2022.

At Nordea, we know that an inclusive workplace is a sustainable workplace. We deeply believe that our diverse backgrounds, experiences, characteristics and traits make us better at supporting our customers and communities. So please come as you are. 

Department:  Administration / Back Office / Support

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